7 Key Tips to Using PowerPoint

使用PowerPoint的七点技巧

By Kevin Lerner, Exec. Director of The Presentation Team

It may be the leading presentation program on the market, but PowerPoint is rarely used to its most complete functionality. Here are seven tips to help make your next PowerPoint experience a bit fulfilling and simpler:

虽然是市场上演示文稿程序的领军人物，但PowerPoint也是很少能用完其全部功能的软件。这里有七点提示，可以帮助你下一次使用PowerPoint更简单更让人满意：

#1 Content First...Then Visuals: When starting a new presentation, try not to become distracted by the desire to make it look good. Rather, focus on creating the content first. Use the outline view to get your bullets and main points in place. Also, the auto content wizard in newer versions of PowerPoint are helpful in getting the key messages in place.

#1 内容第一，效果第二：在开始一份新的演示文稿的时候，请尽量不要去想让它更好看。相反，首先要关注如何创建内容。使用大纲视图放置列表和要点。同时，新版本的PowerPoint自动内容向导也有助于将关键信息放置在合适地方。

#2 Use Keyboard Shortcuts and Right Mouse: To improve efficiency and shave hours off your presentation development time, it's helpful to learn the keyboard shortcuts. Copy=Control+C, Paste=Control+V. A list of these shortcuts can be found in the help menu. Also, the right mouse button will present an array of additional options, depending on where it's clicked.

#2 使用键盘快捷键和鼠标右键：要在制作演示文稿的时候改善效率、节省时间，学习键盘快捷键很有帮助。复制=Ctrl+C，粘贴=Ctrl+V。可以在帮助选单中找到一份快捷键清单。此外，鼠标右键将根据所点击的地方，提供大量额外选项。

#3 Make Alternate and Hidden Versions of Slides: Not sure how an effect will look? Want to have some extra detail on a slide that you may or may not use? By making duplicate versions (copy and paste your slides in the slide sorter) you can experiment with alternative versions. Select "hide slide" so it doesn't show when you're presenting.

#3 为幻灯片制作替换和隐藏版本：不能确定一种效果看上去如何？打算为幻灯片准备一些也许不会使用的额外细节？通过复制版本（在幻灯片缩略图中复制粘贴幻灯片）你可以尝试替换版本。选择“隐藏幻灯片”，这样在你演示的时候它就不会显现出来。

#4 Align and Grid are Your Friends: Graphics that are misaligned can subconsciously send the message of disorganization, and detract from your presentation. By using Guides and Grids (view menu or right click), you can get your text and graphics perfectly straight.

#4 对齐与网格是你的好朋友：不整齐的图片会让人下意识产生无组织的看法，会使你的演示文稿减色。通过使用参考线和网格（视图选单或者点击右键），你可以是你的文本和图片完全对齐。

#5 Tame Your Transitions: Just because PowerPoint has some really cool transitions, doesn't mean they should be used. Too much can detract from your presentation. And most of the time, a simple wipe or dissolve will suffice. Also, it's good to make the transitions consistent throughout your entire presentation.

#5 让过渡效果变得柔和：PowerPoint有一些非常炫的过渡效果，并不意味着就一定得使用他们。很多都会损害你的演示文稿。而且在大多数时间里，一个简单的擦除或溶解就已足够。此外，让整个演示文稿的过渡效果保持一致，也是很好的。

#6 Save Often, Locally, and With Backups: By saving every 30 minutes and with different versions (draft1.ppt, draft 2.ppt, etc.) you can save yourself headaches when the inevitable computer crash comes. Also, don't trust the networks. Save your presentation to your local PC and copy it later to the network.

#6 多在本地保存，多做备份：每隔半个小时保存成不同的版本（草稿1.PPT，草稿2.PPT等），当死机发生后，你就不会感到头疼。此外，不要信任网络。将你的演示文稿保存到你本地计算机中，随后再复制到网上。

#7 Allow Enough Time for Output and Practice: Don’t get caught by the clock! By stopping even 20 minutes before your actually deadline- or showtime- you can significantly enhance your message by taking time to practice and rehearse. Also, consider the time needed to print/copy/email the file.

#7 安排足够的时间进行输出和实践：不要草草收工！在最后期限——或者演示时间——前二十分钟之前停下来，通过安排时间排练和实践，你可以极大的增强你的信息。同时，也要考虑打印、复制、邮寄文件的时间。

http://www.presentationteam.com/News/Tips/PowerPointers/Lerner/7TipstoPPT.php

Add animation to Supercharge PowerPoint

通过添加动画来增强演示文稿

By Kevin Lerner, Exec. Director of The Presentation Team

We live in a world of constant motion. And yet, in the world of presentations, most PowerPoint productions remain as motionless as a picture on the wall. Even the simplest of animating and screen transitions can add impact to an otherwise dull presentation. But the effects of effects extend beyond mere showmanship; animation can actually serve to create a more memorable and polished presentation.

我们生活在一个不断发展的世界。然而，在演示文稿的世界中，大多数PowerPoint产品始终是静态的，就像墙上贴的图片。即使是最简单的动画和转换效果，也能为平淡的演示文稿增添影响力。效果的影响早已超出了纯粹的演技，动画实际上可以用来创造一个更令人难忘的、精美的演示文稿。

Benefits of animation

动画的优点

• More accurate synchronization/integration with speaker topics
• 与发言者主题的同步/集成更加准确
  
• Perception of greater preparedness, quality, and professionalism
• 对准备工作、质量和专业精神有更深的认识
  
• More clarified explanation of topics or visuals (i.e. time-related info, or org. charts)
• 对主题或视觉效果的解释更加清晰（比如时间相关的信息，或者组织图）
  
• Greater audience attentiveness and memory retention
• 带来更好的观众注意力和记忆持续力
  

Some stalwart presenters still stick to the notion that a static slide (all bullets shown at once ala 35mm slides of the past) is the best way to visually support a speaker. But numerous studies have shown that animation provides a psychological edge for presenters and a more enjoyable experience for audiences.

某些顽固的报告人仍然坚持，使用静态幻灯片（在一张35毫米幻灯片中一次性显示所有内容）是看起来支持发言者的最好效果。但是许多研究表明，动画为报告人提供了心理优势，为观众提供了更愉快的体验。

Simple PowerPoint animation is often the most effective (albeit conservative) method to animating text and graphics. The more "exciting" effects within PowerPoint are often too whimsical for the average business presentation; ask yourself if you would ever see any of these effects on a television program.

简单的PowerPoint动画是令文字和图片生动起来的最有效（尽管保守）的办法。对于一般的商业演示文稿而言，PowerPoint中更“令人振奋”的效果往往过于古怪。问问你自己，你是否愿意在电视节目中看到这些效果。

One effect that's nice for text is the zoom effect applied letter-by-letter. The fade-in effect or dissolve works gracefully for graphics and text. And don't forget the simple wipe or dissolve for no-nonsense displays.

有一个效果很适合文本，就是逐字缩放效果。淡入或溶解效果对于图片和文字，很优美。不要忘记简单的擦除或者溶解用于严肃的显示。

Animation advice

动画建议

• Don't get so consumed by developing the content of the presentation that you neglect to add animation.
• 不要一味开发演示文稿的内容而忽略了动画。
  
• Don't get so consumed by adding cool animation effects to your presentation that you neglect to add content.
• 不要一味添加华丽动画效果而忽略了内容。
  
• Too much animation can be detract from the message; just because the effect is in PowerPoint doesn't mean it should be used.
• 太多动画会损害信息，PowerPoint有那么多效果并不表示就一定都要用。
  
• Be relatively consistent in your animations. Don't jump from dissolve... to wipe...to boomerang...to spiral in, etc. Avoid the randomize effect.
• 动画要相对统一。不要一下子从溶解变成擦除，变成回旋镖，变成螺旋式进入等等。避免随机效果。
  
• Make sure the end-user's computer can handle the animation.
• 确保最终用户的计算机上可以实现这些效果。
  
• Test the presentation in screen show mode to ensure the animation and its timing are correct.
• 在屏幕显示模式下测试演示文稿，确保动画及其时机都正确。
  

Though PowerPoint is a powerful and commonplace tool for presentations, its animation features are somewhat limited. To help energize PowerPoint, consider Crystal Graphics' PowerPlugs, a series of add-ins for PowerPoint designed to spice up slides in a number of ways. Four volumes of animation and transition effects provide more than 200 ways to keep audiences mesmerized between slides, with stunning 3D visual effects and realistic synchronized sounds.Discover more PowerPoint Plugins and Crystal Graphics' products here .

虽然PowerPoint是一款强大的、常用的演示文稿工具，但它的动画功能稍显有限。为了增强PowerPoint，可以考虑某软件，一套为PowerPoint设计的插件，在若干方面增强了幻灯片。四大类动画和过渡效果提供了超过两百种方法，利用炫目的三维视觉效果和逼真的同步音效，来保持观众在幻灯片之间的注意力。详情请看链接。

With compelling graphics and a polished delivery, the animated presentation will likely be remembered as a winner, and can often spell the difference between average and exceptional. Go forth and animate!

利用引人注目的图片和优美的作品，带有动画的演示文稿将被作为优胜者而让人记住，往往也能把握好平凡和特殊之间的度。

http://www.presentationteam.com/News/Tips/PowerPointers/Lerner/Animation.php

Election 2004: Choose your presentation direction

选举：选择你的演示文稿走向

By Kevin Lerner, Exec. Director of The Presentation Team

As we Americans freely choose the future direction of our country, presenters around the world are prisoners of the future direction of their PowerPoint presentation. Without the freedom to control their presentation on the fly, they are missing out on the digital world's great tool of democracy: Interactivity. With a few clicks, it's easy to create an interactive presentation that can put you more in command, helping you to better connect with your audience.

正如美国人自由选择国家的未来走向，世界各地的演说者都是他们演示文稿的囚徒。不能再运行中自由控制他们的演示文稿，他们丢失了数码世界最好的民主工具：互动。只需要几次点击，就很容易创建一个互动的演示文稿，让你更易于指挥演示，帮助你更好的联系观众。

There are two types of interactive presentations. One that you control, and the other that your audience controls.

这里有两类互动演示文稿。一类是你控制的，另一类是你观众控制的。

SELF-CONTROLLED

自我控制类
Most people simply create their presentation and run through it start to finish. And in most cases, this is perfectly adequate. But there may be times when you want to jump to various slides in your presentation, or skip past certain sections. That's where PowerPoint's hyperlinks come in handy.

大多数人简单的创建演示文稿，然后从头到尾运行就算完成。在大多数情况下，这已经完全足够。但是也有些时候，你想要跳转到演示文稿中的某些幻灯片，或者跳过一些部分。这时候，PowerPoint的超链接就派上用场了。

Like a main menu on a DVD, you can create a list/menu of slides (like a high-level outline) that you can select at random. To do this in PowerPoint, simply draw a clear (no fill/no border) box on top of each item on the list and select "Insert...Hyperlink...to an existing place in the document". Or simply, Control-K.

就像DVD有一个主选单一样，你也可以创建一份幻灯片的列表选单（类似一份目录），这样你就可以随机选择。要在PowerPoint中实现这个，只需要在每一页顶部简单地画一个透明（无填充无边框）方框，然后选择“插入……超链接……文档中已存在的位置”，或者，Ctrl+K。

Another great use for a hyperlinked slide is to show a "detail slide". For example, suppose you're showing a high-level organizational chart on screen, and somebody in the audience asks about the background or qualifications of the new top level executive. You can simply point with your mouse to that executive's specific box on screen, and click (the on-screen pointer will turn to a finger indicating it's a hyperlink) and then you'll jump to that specific detail slide. When you're done with the detail, the next click will bring you back to the original org chart.

幻灯片超链接的另一个好处就是，显示“细节幻灯片”。比如，假设你在屏幕上显示一个高层次的组织图，某位观众问起新的高层管理人员的相关背景或资格。你可以简单的指向屏幕上该主管的方框，然后点击（屏幕上的光标变成一只手指，表示这是一个超链接），这样你就跳转到具体的细节幻灯片中。当你介绍完该细节，再来一次点击就会带你回到最初的组织图。

In PowerPoint, you can either select the option of "show and return" to bring it back to the original slide, or create another clear box to hyperlink back to that previous slide.

在PowerPoint中，你也可以选择“显示并返回”功能回到最初的幻灯片，或者创建另一个透明的方框，超链接回上一份幻灯片。

Obviously, presentations with hyperlinks take more time and preparation to develop. But it's a good way to have all your bases covered for a big presentation, where you're not sure what topics will be discussed. As long as you're material is included and hyperlinked, you'll come out looking like a well-prepared hero.

很显然，带有超链接的演示文稿需要更多时间和准备去制作。但这是用你所有基础去替代一份大的演示文稿的一个好办法，特别是这份演示文稿你不确定讨论什么主题。只要你有素材有超链接，你就是一个做好充分准备的英雄。

It's best to put all your hyperlinked detail slides at the end of your presentation so they don't appear in the main presentation, sort of like an appendix of a book.

最好把你超链接的细节幻灯片放在演示文稿的最后面，这样它们就不会显示在主演示文稿当中，就像一本书的附录那样安排。

Hyperlinks can even be added to the master slide. In many presentations I create, I like to have our client's logo at the corner of the slide master double as a hyperlink to the main menu or intro/agenda/overview slide.

超链接甚至可以添加到幻灯片母板当中。在我创建的需要演示文稿当中，我喜欢在幻灯片母版的角落放一个客户的标识，既可以充当回到主选单的超链接，也可以担任幻灯片的介绍、概述。

Another great feature of PowerPoint is the ability to randomly jump to any slide in screen-show mode simply by entering that slide's page number on the keyboard (followed by enter).

PowerPoint另一个很好的功能是，在屏幕显示模式下通过键盘随意输入页码（加上回车），跳转到任何一页幻灯片的能力。

AUDIENCE CONTROLLED

观众控制类

New technology allows audiences to get more involved in presentations, creating a more involved experience. The benefits of an audience controlled interactive presentation include:

新技术允许观众在演示会上获得更多参与，创造一个更加积极的体验。观众控制的交互式演示文稿的好处包括：

• Adds Excitement & Fun
• 增添兴奋与乐趣
  
• Improves Retention & Attentiveness
• 改善记忆力与注意力
  
• Offers Real-time Feedback for Immediate Action
• 为实时动作提供实时反馈
  
• Involves All Participants
• 让所有人都参与进来
  
• Speeds-Up Decision-Making
• 加速决策

Option Technologies is one company who has created compact "remote controls." These remotes are lightweight, fun to use, and often make a presentation more effective. Consider buying or renting a set of these remotes for your next group presentation...and watch your interest level skyrocket.

选项技术是一家公司，它创建了紧凑型“远程控制”。这些遥控器重量轻，便于使用，可以是演示会更有效率。考虑为你下一个演示会购买挥着租用一套这种遥控器……你会发现你的兴趣会大大增加。

So the next time you're called on to present, don't be a prisoner of linear presentations. Put the power of digital democracy to work, and use interactivity to chart a direction that you and your audience can control!

因此，当下一次你受邀演讲，不要再成为一名线性演示文稿的囚徒。让数码民主的威力发挥作用，并利用互动制定出你和你的观众能够控制的方向。

http://www.presentationteam.com/News/Tips/PowerPointers/Lerner/Direction.php

Creativity Un-Block

创意无阻塞

by Geetesh Bajaj
Republished from Indezine.com with permission from the author

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A Creativity Block?
Diagnose And Resolve
Instances
Observations
An Invitation For Involvement
Related Links

创意阻塞？

诊断与解决

实例

意见

邀请参与

相关链接

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A Creativity Block?

创意阻塞？

Imagine a flow - a flow of thoughts, translated onto the paper papyrus or the electronic screen or another media like a loom or canvas - ideas, theories and designs, at times when your mind thinks faster than your hands could use your pen, needle, brush, typewriter or keyboard. A state of consciousness when your creative juices are in full flow and an exact opposite of what we term 'the creativity block'!

想想某种思绪——思想的流动，需要被转换到纸上，屏幕上或者其他媒体，比如织布机或者画布上——思路、理论以及设计，有时候当你的思考速度快过你手中的笔、针、刷子、打印机或者键盘。这种与你思维高速运转完全相反的思维状态，我们称之为“创意阻塞”。

The creativity block - it unfailingly happens to all of us, sometimes sooner than later. There are many reasons for it to happen, and they are as varied as we all are, leading their ways from circumstances, happenings and events - known and unknown. The most difficult stumble in removing the creativity block is to identify the reason in the first place.

创意阻塞，他不断发生在我们每个人身上，或早或迟。发生的原因很多，而且因人而异，都是因为环境、活动和突发事件引起的——已知或未知的原因。消除创意阻塞最难的就是找到最开始发生的原因。

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Diagnose And Resolve

诊断与解决

Since it can be so near-impossible to diagnose the problem, it's best to look at other ways to resolve the block. One of the most effective ways is distraction. Distraction always removes us from existing attractions - and it was one of these attractions, which caused the creativity block in the first place. In effect, you never realized the cause of the block, yet you would be successful in remedying the problem.

由于诊断问题是如此的不可能，最好看看解决阻塞的其他办法。其中最有效的办法之一就是转移注意力。转移注意力始终都能将我们从已有吸引物上引开——最初导致创意阻塞的就是这些吸引物中的一份子。实际上，你根本不用知道阻塞的原因，但你依然可以成功的纠正这个问题。

It certainly is easy to use the word 'distraction' here, but causing an intentional distraction to your own self is easier said than done. Each of us has different interests, also our creativity blocks themselves are varied in the first place. One of you may be a painter, another could be a writer, poet or fashion designer. Or maybe you're a computer programmer or a scientist. It's quite understandable that the distraction theory has to be applied differently in each case. That itself isn't the end of the story: at times you may have to distract yourself from your intended field itself.

“分散注意力”，说起来很容易，但是刻意去分散自己的注意力，却是知易行难。我们每个人都有不同的兴趣，所以我们的创意阻塞最初的发生也各不相同。你可能是一名画家，他可能是作家、诗人或者时装设计师。又或者，你是一名计算机程序员或者科学家。分心理论很难用于每一处，这也是完全可以理解的。这并不是故事的终结：有时候你可能需要从原本计划的领域中转移开去。

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Instances

实例

Let's examine a few instances.

让我们看几个实例。

There's this painter, who usually is a brilliant exponent of his chosen genre of painting. When faced with a creativity block, it would be natural for most of us suggest that he visit a museum or read a good book. Yet, he does something radically different - like going for a movie, a long drive or maybe even washing his car.

有这样一个画家，他在所属流派中才华出众。当他面对一次创意阻塞的时候，如我们大家所建议的那样，他应当参观博物馆或者阅读一本好书。然而，他做的完全不同——像去看电影，长途驱车，甚至可能去洗车。

For another example, let's consider this web designer: when the dreaded creativity block confronts her, she looks (not reads) at design books, imagines colours and textures - this almost always sets her creative juices flowing. Many of us aren't as lucky as her.

另一个例子，让我们看看这个网页设计师：当他面对可怕的创意阻塞时，他观看（不是阅读）一本设计图书，想象其颜色与纹理——这几乎总是能让他的创意重新流动起来。我们许多人并不像他这么幸运。

As we observed, different people have their own ways of removing their creativity blocks - some are obvious, other are not so obvious and yet others are of the 'never - imagine - in - a - thousand - years' genre.

正如我们所看到的，每个人都有自己消除创意阻塞的独特办法——有些是显而易见的，有些却不那么明显，还有一些属于“永远都无法想象”流派。

At all times, it can be very interesting and rewarding to find out ways in which people cure their creativity blocks. This way, we can learn more - and at the same time, maybe we could ascertain the causes of a few of our own creativity blocks. What would that be like? A type of workbook to fill in experiences? A set of examples and theories to put into practice for ourselves and everyone else?

找出人们消除其创意阻塞的办法，在任何时候都是有趣而且有意义的。通过这种方式，我们能学到更多——同时也许我们能找出我们自己某些创意阻塞的原因。这会像什么？是写有经验的工作簿？还是可以让我们每个人付诸实践的一套范例和理论？

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Observations

意见

Walter Donavan, who runs the 7Stages site, has sent his observations - which cover professional creativity blocks ranging from those concerned with writing or graphics - but his words are universal - I'm sure you all will derive benefit from them. Read here... .

某人，发表了他自己针对创意阻塞相当专业的观点——所关注的从写作一直到图像——但是他的遣词造句非常大众化，我确保大家都能从中受益。见此。

Kathryn Jacobs is a trainer, girl scout, parent, and whatever else there is time for. She's also a BrainBench MVP for Microsoft PowerPoint. She has graciously penned down an exclusive article for this site - Breaking The Brain Block. Read here... .

某人……好为人师。他也是微软PowerPoint MVP。他为某网站慷慨写下此专访文章《打碎创意阻塞》。见此。

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An Invitation For Involvement

邀请参与

It would be great to hear from you all for this ongoing project - the Creativity Un-Block Project - do send your ideas and problems so that this section can be expanded to help us all.

好高兴听到你们对正在进行的项目——创意无阻塞项目的批评。请发表你的想法和问题，这样可以帮助我们扩充相关内容。

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Related Links

相关链接

George Gamez writes for Concepts Magazine in a short but 'essential-reading' essay - Invisible Walls Block Our Creativity .

贾高吉为概念杂志写的短小但是必读的文章《看不见的墙阻塞我们的创意》。

The Mind Tools site has plenty of advice to get your creative juices flowing.

思维工具网站有很多建议，可以让你的思绪动起来。

Joanne Reid is a freelance writer who's put up solutions for the creativity block at her Coping With Writers' Block page.

雷娇是一名自由撰稿人，他为创意阻塞提出的解决方案在他的《对付作家的创意阻塞》网页。

Joyce Marques Carey shows you how to Hurdle The Creativity Block at the Artist Resource site.

阚马桥在艺术家资源网站向你展示如何《跨越创意阻塞》。

Robert Alan Black has written a great 'self-questioning' article on Breaking Creativity Blocks at Innovation Networks. His site at Cre8ng People, Places and Possibilities has lots of information you could use.

黑若贝在创新网络写了一篇非常好的关于打开创意阻塞的反省文章。他的网站“创造性的人们、场地和可能性”有大量你可能用得到的信息。

Rachel F Ballon is a psychotherapist, who speaks about her counselling experiences in Overcoming Writers' Block .

包雷切是一名精神病治疗师，在《超越作家的创意阻塞》中谈及他的辅导经验。

Article Source: www.indezine.com

http://www.presentationteam.com/News/Tips/PowerPointers/Bajaj/CreativityUnblock/index.php

Design your presentation right...Right from the start

从一开始就正确设计你的演示文稿

By Kevin Lerner, Executive Director of The Presentation Team

Starting a presentation is a little like pushing a car uphill. But with the proper planning and forethought, presentation design can be a breeze. These helpful pointers can help save time and frustration the next time you need to present.

制作演示文稿有点像推车上山。但是通过适当的规划和考虑，设计演示文稿就会易如反掌。这些有用的提示可以帮助你下一份演示节省时间、减少挫败。

Know your deadlines

知道最后期限
Before starting your presentation, it's important to have an idea of how much work is involved in developing the presentation...and how much time it will take. Set benchmarks and goals throughout the development period. Aim to finish the presentation a day ahead of schedule.

在开始演示文稿之前，了解制作这份演示文稿有多少工作量，以及需要多少时间，这很重要。为整个开发过程设定底线和目标。争取在时间安排表的前一天完成。

Design for your Audience

为观众而设计
Always look at your presentation through the eyes of your audience. It may be the coolest thing you've ever designed, but will it fit with the company's brand or image? Are the colors appropriate? Consider your audience's age and gender. Is the presentation formal or informal?

永远都从观众的眼光看待演示文稿。也许那是你设计过的最酷的东西，但是它符合你公司的品牌或形象么？色彩合适么？考虑观众的年纪和性别。这次演示是正式的还是非正式的？

Know your Presentation Venue and Output Medium

了解你的演示场地和输出媒体
Are you presenting in a large auditorium or in a small group? Will your presentation be shown on paper, projected, 35mm slides, or laptop-based? These questions are vital to help determine the appropriate fonts, sizing, and spacing. Try to preview the presentation venue beforehand to get a better idea of how your show will look.

你是在大厅还是在小组内做演讲？你的演示文稿显示在纸上、投影、35毫米胶片，或者基于笔电？这些问题对于帮助确定字体、字号和留白至关重要。尝试事先实地预览演示文稿，可以就你的演示看上去如何得到更好的思路。

Sizzle can fizzle

过犹不及
Sometimes, too much flash can ruin a presentation. Don't go overboard with wild transitions and screen effects. The focus is on the message, not the medium.

有时候，太多的Flash会破坏演示文稿。不要过分追求华丽转换效果和屏幕特效。zhongdianfangzaixinxi

http://www.presentationteam.com/News/Tips/PowerPointers/Lerner/DesignRight.php

Do it faster…Do it better: PowerPoint Shortcuts

更快更好：PowerPoint快捷键

By Kevin Lerner, Exec. Director of The Presentation Team

The clock is counting down for that all-important presentation. Will you make the deadline?! Don't let PowerPoint slow you down and become the weak link of your project.Keyboard shortcuts are a great way to maximize your efficiency...which can translate to a better overall presentation.

对于所有重要的演示文稿而言时间都很紧迫。你会超期么？不要让你的PowerPoint慢下来成为项目的薄弱环节。键盘快捷方式是最大化效率的很好方式……这可以让你得到一个整体更好的演示报告。

Resist the temptation to use the drop-down menus to accomplish your tasks. Even though it may seem like a straightforward way to achieve your objective, it actually can be a hinderance to productivity. And even though it may seem like a lot more to memorize, the time investment will soon pay off.

抵制住使用下来选单来完成任务的诱惑。即便它看上去是一个实现你目标的简便方法，实际上它会成为你生产力的阻碍。尽管快捷键看上去似乎需要更多记忆，但这些时间投资很快就会得到回报。

Many people know the basic Control C (Copy) and Control V (Paste), but a host of other commands can help optimize your PowerPoint experience...and even carry over into other Windows or Mac programs. Here are some of my favorites:

很多人都知道基本的Ctrl+C（复制）和Ctrl+V（粘贴），但是其他更多命令可以帮助你优化PowerPoint体验……甚至可以持续应用到其他Windows或Mac应用程序中。这里有一些我常用的命令：

Increase Font Size	增加字体大小	CTRL+ ]
Decrease Font Size	减小字体大小	CTRL+ [
Left Justify	左对齐	CTRL+L
Right Justify	右对齐	CTRL+R
Center Justify	居中对齐	CTRL+E
Left Justify	左对齐	CTRL+L
Grid/Guides On/Off	开/关 网格/参考线	CTRL+ G
New Slide	新建幻灯片	CTRL+ M
New Presentation	新建演示文稿	CTRL+ N
Save!	保存	CTRL+ S

And here's a list from Microsoft's website:

这里有一份来自微软网站的清单：

You can use the following shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) while running your slide show presentation in full-screen mode.

在全屏方式运行演示文稿的时候，你可以使用以下快捷键（快捷键：一个功能键或其组合，比如F5或Ctrl+A，你可以利用它来实现一条选单命令。相比之下，便捷键是按键组合，如Alt+F，用以将焦点移动到选单项、命令或控件）。

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)
按键N，回车，Page Down，右箭头，下箭头，或者空格（或者点击鼠标）

Perform the next animation or advance to the next slide
执行下一个动画或前进到下一页幻灯片

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
按键P，Page Up，左箭头，上箭头，或者退格键

Perform the previous animation or return to the previous slide
执行上一个动画或回到前一页

number+ENTER
数字+回车

Go to slidenumber
跳转到指定的幻灯片

A or =
按键A或者等号

Show or hide arrow pointer
显示或隐藏箭头

B or PERIOD
按键B或者句点号

Display a black screen, or return to the slide show from a black screen
显示黑屏，或者从黑屏回到幻灯片显示状态

W or COMMA
按键W或者逗号

Display a white screen, or return to the slide show from a white screen
显示白屏，或者从白屏回到幻灯片显示状态

S or PLUS SIGN
按键S或者加号

Stop or restart an automatic slide show
停止或重新开始一次幻灯片自动演示

ESC, CTRL+BREAK, or HYPHEN
ESC键，Ctrl+Break或者连字符号-

End a slide show
结束演示

E

Erase on-screen annotations
清除屏幕上的注释

H

Go to the next hidden slide
转到下一张隐藏的幻灯片

T

Set new timings while rehearsing
在预演的时候重新计时

O

Use original timings while rehearsing
在预演的时候使用最初的计时

M

Use mouse-click to advance while rehearsing
在预演的时候使用鼠标点击前进

1+ENTER (or press both mouse buttons for 2 seconds)
1+回车（或者同时按下两个鼠标键两秒钟）

Return to the first slide
回到第一页

CTRL+P

Redisplay hidden pointer and/or change the pointer to a pen
重新显示隐藏的光标，或者将光标改变成铅笔

CTRL+A

Redisplay hidden pointer and/or change the pointer to an arrow
重新显示隐藏的光标，或者将其改变成箭头

CTRL+H

Hide the pointer and navigation button immediately
立即隐藏光标和导航按钮

CTRL+M

Show or hide ink markup
显示或隐藏墨水标记

CTRL+U

Hide the pointer and navigation button in 15 seconds
隐藏光标和导航按钮十五秒钟

CTRL+T

View task bar
查看任务栏

CTRL+S

All Slides dialog box
显示“所有幻灯片”对话框

SHIFT+F10 (or right-click)

Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.)
显示快捷选单（快捷选单：与特定元素相关的、显示一系列命令的选单。要显示快捷选单，在元素上右击，或者按下Shift+F10）

TAB

Go to the first or next hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) on a slide
跳转到幻灯片中的第一个或下一个超链接（超链接：有颜色或有下划线的文本或图片，你点击以后可以跳转到一个文件，文件中的位置，互联网上的网页，或者内部网中的网页。超链接也可以跳转到新闻组或者Gopher、Telnet和FTP站点）。

SHIFT+TAB

Go to the last or previous hyperlink on a slide
跳转到幻灯片中最后一个或上一个超链接。

ENTER while a hyperlink is selected
当超链接被选择时按下回车

Perform the "mouse click" behavior of the selected hyperlink
在被选超链接上执行鼠标点击动作

SHIFT+ENTER while a hyperlink is selected
当超链接被选择时按下Shift+回车

Perform the "mouse over" behavior of the selected hyperlink
在被选超链接上执行鼠标滑过动作

With practice and focus, you'll soon be navigating through PowerPoint with the virtuousity of a concert pianist.

通过实践与关注，你将很快就会像音乐会上的钢琴师一样精通PowerPoint。

http://www.presentationteam.com/News/Tips/PowerPointers/Lerner/Shortcuts.php

Effective Presentation Time (and cost) Management

有效的演示文稿时间及成本管理

By Kevin Lerner, Exec. Director of The Presentation Team

Let's face it....PowerPoint is a fun program! Developing presentation graphics is one of the few times in the workplace that you can actually be creative. Which template to use? This graphic or this one? How can I say this better? Which bullet color is right?

觉悟吧……PowerPoint是一个很好玩的程序！制作演示文稿是你在工作中可以发挥创造力的少有的几种事情。使用哪种模板？用这个图片还是这个？我怎么才能说得更好？哪种列表颜色更好？

Before you know it, it's the end of the day and you've created only five slides. Yes, five magnificent artistic slides...and dozens more to go. And only a few days before your deadline. Working at that pace is a formula for failure.

在你知道之前，一天结束了你只创作了五张幻灯片。使得，五张美好的、艺术的幻灯片……还有好几十张需要去做。离最后期限只有几天了。照这个速度工作，你死定了。

For most people, presentation development is more of an art than a science. They spend more time focused on the look and feel of the presentation and the minutia of each page, than the pure message and content. Subsequently, they often rush to meet their deadline and have little or no time to practice (or print handouts, info etc.). One hallmark of poorly time-managed presentations is a strong start with heavy graphics and a weak finish with little or no creativity.

对于大多数人，制作演示文稿的时候艺术多过科学。他们花费大量时间关注演示文稿的外观和感受，以及每一张页面的细枝末节，而非单纯的信息和内容。随后，他们忙于赶进度，几乎没有时间实践（或者打印散发材料、信息等）。

By looking at presentation design as more of a science than an art, you can put a "managed methodology" behind your work to help you meet deadlines and prepare for the known and unknown variables of presentation development.

通过更科学而非艺术的眼光看待演示文稿，你可以在你工作中使用“管理方法学”，帮助你按期完成，并且为开发演示文稿过程中已知或未知的变化做好准备。

Rather than diving right into the project, start by looking holistically at the presentation and budget your time. Divide your allocated time window into sections similar to these:

与其一头扎进项目，不如一开始就从整体上观察这次演讲，然后预算时间。将你的时间段划分如下：

1. Project scoping and objectives
2. 拟定项目范围与目标
   
3. Presentation outlining
4. 整理演示文稿大纲
   
5. Digital content acquisition
6. 收集数码内容
   
7. Template/style development
8. 开发模板、样式
   
9. Body text and graphics and end-venue testing
10. 正文、图片和具体场地的测试
    
11. First draft review/meeting
12. 初稿审查
    
13. Core development, iterative revisions and review
14. 开发核心内容，反复修改与审查
    
15. Slide transitions, body animation, and screen effects
16. 幻灯片切换、正文动画、屏幕效果
    
17. Practice and final tweaks/revisions
18. 实践、最后的调整和修改
    
19. Print/distribute/present
20. 打印、分发、演说

As for the actual design time spent per slide, I use a 3-level guide to estimate slide design time and revisions (and subsequent costs).

至于每页幻灯片花费的具体设计时间，我使用了三级指南来估计幻灯片的设计和修改时间（以及随后的费用）。

Level 1 第一级	Level 2 第二级	Level 3 第三级
15 Minutes/Slide 每页十五分钟	45 Minutes/Slide 每页四十五分钟	120 Minutes/Slide 每页一百二十分钟
Basic PowerPoint slide design and enhancement. 基本的PowerPoint幻灯片设计和增强。 Suitable for basic text, bullets, basic tables/ charts, supplied or pre-selected graphics (non-clipped). 适合的基本文字、符号，基本的表格、图表，支持的或预先选择的图片（未剪切的）。 Focus is on speed, visual/layout improvement and basic presentation effectiveness. 关注对速度、效果、布局的改善和基本的演示文稿效力。 Basic screen transitions and text animation. 基本的屏幕转换效果和文字动画。	Enhanced design and graphical improvement. 增强的设计和对图形的改进。 Suitable for charts & graphs, stock photos (clipped /transparent), basic photo montages. 适当的图表、图片、照片（剪切的/透明的），基本相片特效。 Focus is on graphical enhancement, content editing/improvement, with animation, transitions, and text effects. 重点放在对图片的增强、内容的修改、改善，动画、转换效果，以及文本效果。 An average of one graphic per page. 平均每页一幅图片。	Custom design/ development and content consulting, with comprehensive graphical development, multimedia (audio, video, animation) elements, and distribution assistance (Internet, CD-ROM, etc.) 自定义设计、开发，内容咨询，全面的图像开发，多媒体（音频、视频、动画）元素，以及分布式援助（互联网、光盘等）。 Deep content development input and assistance. 在内容开发上有深入的投入和援助。 Focus on custom design and high level of detail and data. 关注自定义开发和高水平的细节与数据。

This formula works best for updates/enhancement to existing presentations, but can also be applied for new projects. Early on, just designate the level of each slide you're envisioning and calculate the time.

该公式对于更新、增强已有演示文稿非常适用，但也能用于新项目。一开始，只需指定你预想中每张幻灯片的级别，然后计算时间。

By spending more time up front on the template, outline, and overall content of the project, you'll save yourself time in the end. Sometimes I like to craft the outline of a presentation on paper or in a word processor so I'm not distracted by the urge to make it look pretty in PowerPoint.

通过预先花在项目模板、大纲和整体内容上的时间，你将节省最后的时间。有时候我喜欢在纸上或者文字处理软件中草拟出演示文稿的大纲，这样我不至于被想做漂亮的冲动分心。

By thoughtful planning and proactive thinking, you'll remain on time, within budget, and arrive with a polished presentation.

通过深思熟虑的规划和积极的思考，以及预算，你将留有时间，做出精致的演示文稿。

For a sample project estimation/profiler form, visit http://www.presentationteam.com/Services/Presentation%20Profiler.php

有一个示范性质的项目评估概述表，在这里。

http://www.presentationteam.com/News/Tips/PowerPointers/Lerner/TimeMgmt.php